Please become familiar with the information specified below and the statement of consent with processing of personal data, if you wish for us to process your personal data under the specified conditions.
Collection and use of end user’s personal data
We respect your tight to privacy. Under normal circumstances you can visit our website without providing any personal data, except for notification of your age and the location from which you are connection.
Your personal data that you provide through the contact us form or registration form consisting of your first name, surname, and email address and phone number will be provided to us by you, for the purpose of establishing contact with you and processing your registration or other requests.
Depending on the contents of your inquiry requests or service requests, measures adapted prior to entry into service contract at your request or the legitimate interest of the training institute, involving in particular ensuring of the ability to react to your inquiry may serve as legal basis for processing of your personal data.
In all cases, we will ask you to provide consent for processing of personal data for specific purpose, for example so that you can register and create a user account on our website.
Information Collection
Automatic Collection
If an end user has not taken specific steps to anonymise their personal web traffic, the Hands-On Institute of Technology may collect certain information automatically, including
User Internet Protocol (IP Address)
Internet service provider
Operating System
The time and date of the visit
Browser
The site from which the user visited
Cookie information
Voluntary submission
In order to collect the contact details and facilitate the registration of our potential trainees, Hands-On Institute of Technology may request end users to provide their personal data. The voluntary data submission among others may include
Content you provide such as photos and personal details
Qualifications, CV, references
Opt-in/Opt-out mailing address for marketing materials
Consent with processing of personal data
By completing and sending the registration form on our website you agree to the following:
That your personal data submitted may be processed by our training institute as data processor
Such personal data among other personal details that may be requested depending on specific case scenario, may consist of your first name, sir name, mailing address including street, postal address, postal code, country, phone number, e-mail address, date of birth, user name, password and IP Address.
Who has access to your personal data
The administrator of the Hands-On Institute of Technology website can access your personal data for the purpose of managing the platform, and feeding your personal information to the registrar of the training institute. Registrar personnel, finance department members, and instructors of the courses can access your personal data in relation to your registration or interaction with our website.
Processing of personal data
If you register for a course on our website as unregistered end user, our company will process your personal data in the following scope, first name and surname, mailing address (street, postal address numbers, city/town and country), phone number, e-mail address, date of birth, educational background. Following your registration our training institute will process your personal data for its legitimate interest for the duration of statutory limit under Ethiopian personal data protection proclamation and other relevant privacy related laws.
Purposes of your personal data processing
We will process your personal data for the following purposes which may require your explicit consent;
Training program selection
Training program registration
Administration of payments and invoices
Continuous improvement of our services and trainings
Compliance with relevant personal data protection laws
Enforce our legal rights, protect our assets, business and staff
Use personal data in anonymous and aggregate manner for survey, analysis and research purpose
Any other purposes of processing of your personal data agreed upon with you.
Rights of Data subjects
As an end user and data subject who consented for the collection and processing of your personal data, you have the following rights in relation to the processing of your personal data
The right to know the purpose for which your personal data is collected for and its processing
The right to demand the training institute to promptly rectify contents of your personal data, or situations in relation to the processing of your personal data including blocking access to, correcting, supplementing or deleting your personal data provided that such requests are not in conflict with the legal duties of the training institute.
The right to request deletion of your personal data and the right to request access for your personal data
The right to demand the training institute to limit the processing of your personal data in situations where the you dispute the accuracy of your personal data, or when you need your personal data for the determination exercising or defense of your legal entitlements, during a time when our training institute no longer needs your personal data
The right to transferability of your personal data in structured, regularly used, and machine readable format
The right to know the nature of automated processing of personal data in connection with their use for decisions by the training institute,
The right not to be the subject of any decision that is solely based on automated processing including profiling, that has legal effect on trainee or potential trainee
The right to be informed about data breach incidents
The right to object against the processing of your personal data for direct marketing purposes
The right to withdraw consent for us to process and store your personal data at any point.
Requests in relation to your right to access
If you wish to exercise your right of access to your personal data, you may address your request directly at our office or you can send an email to ———-
When you make a subject access request you will be informed of: whether or not your data is processed and the reasons for the processing of your data, the categories of personal data concerning you, identity of anyone to whom your personal data has been or will be disclosed to, the nature of security measures taken, duration of the retention of your personal data
Our training institute will provide you with copies of your personal data that it processes within a commercially reasonable period of time. For any additional copies that you request, we may bill reasonable fee corresponding to our administrative cost in relation to availing additional copies of your personal data.
If request your personal data using electronic means, the information will be provided to you in a regularly used form, unless you require a different method. When processing your request, you might be required to verify your identity.
Your requests of access for your personal data processed by our training institute will be processed promptly no later than within two months from the delivery of the request. In some exceptional circumstances this deadline of two months may extend for three months, in which case we will inform you of such extension and its reasons.
Your requests to access your personal data, under normal course of circumstances are met free of charge, but if your requests are unjustified or unreasonable, or of repetitive nature we may require a reasonable fee taking into consideration the administrative cost our training institute has incurred to provide the information or we may refuse to fulfil your request upon sending you the reason as to the refusal.
Cookies
On this website we use cookies, to provide visitors and potential trainees with greater comfort while viewing the contents of our website. For the purpose of this privacy policy cookies are small text files that are created by the website on your computer or mobile devices once you access our website.
The website uses cookies that
Improve the performance of the website by collecting information regarding the website is used by visitors including features that are bookmarked or sections that are frequently visited
Enhance the functionality of the website and make the website more customized to your needs as all of your previous selections are remembered. The information, however, is not used for identification or remembering which parts of the internet you have visited
Provide functionality of some tools, provide anti-spam measures
Cookies are not viruses; they are merely text files that do not contain any program and therefore cannot be started like a program. A cookie cannot duplicate or distribute itself across the web. However on every visit, your internet browser sends cookies to the internet page that you have visited, so that the internet page you have visited can be displayed.
With the assistance of cookies we can record, on general level, statistical information on the behavior of the visitor to the website. Through the use of cookies, we can modify the website to meet your interests and requirements, and we can identify the parts of websites that are popular or problematic; cookies are used to modify our website to satisfy your needs
By using the website, you express your consent to cookies being used in a way as described above.
Security and retention of your personal information
We have implemented physical, administrative, and technical measures to secure your personal information from accidental loss and from unauthorized access to the public internet. We also encrypt all data in transit and at rest. Please note the electronic transmission of information is not completely secure. We cannot guarantee that the security measures we have in place to safeguard personal information will never be defeated or fail, or that such measures will always be sufficient or effective. Any transmission of your personal information is at your own risk.
The security measures we have adapted include the following measures
Prevention of unauthorized persons from gaining access, use or disclosure
Ensuring that persons entitled to use your personal data gain access only to such personal data as they are entitled to access in accordance with their access rights;
Ensuring that your personal data cannot be read, copied, modified or deleted by persons not having the right authorization to do so;
Ensuring that your personal data is protected against alteration, accidental destruction or loss through the employment of data recovery procedures, anti-malware controls, and security updates to the extent that it is commercially possible and attainable.
How long we keep your personal information, we have collected depends on the type of information, the purpose for which it is used, how sensitive it is, and similar factors. We only maintain the personally identifiable information of trainees for as long as necessary to deliver our services to our trainees.
We will normally keep your personal data for the duration of the business/training relationship we have with you and the period of 10 years after the end of the contract for service/training unless the data relates to professional certifications or qualifications supplied by us to you.
Data processed as per this privacy policy may be kept by Hands-On Institute of Technology, its authorized partners and sub-contractors for as long as is necessary for purposes of ensuring the proper use and functioning of the website as well as the training service.
Data transfers
We store data in Federal Democratic Republic of Ethiopia. In occasions where your personal data that is stored or processed is transferred to a place outside of Ethiopia, you consent to the storing and processing of your personal data. In such case, we ensure that adequate measures are taken to ensure the adequate protection of your personal data in accordance with applicable data protection laws and privacy regulations.
In the context of the purposes listed under article 6 of this privacy policy, we may share your personal data with third parties, such as training facilitators, banks, IT service providers, payment processors, or our partners and affiliates; or transfer the data in anonymous way to third parties for statistic and research purposes.
We will ensure that, where relevant contractual safeguards are implemented to ensure the protection of your personal data when disclosing your personal data to a third party.
Links to other website
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy policy of the website in question.
Controlling your personal information
You may choose to restrict the collection or use of your personal information in the following ways
Whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purpose.
If you have previously agreed to us using your personal information for direct marketing purpose, you may change your mind at any time by writing to or emailing at ——–
We will not sell, distribute or lease your personal information to third parties unless we have your permissions or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.
You may request details of personal information which we hold about you.
If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at ————— address.
Changes to this privacy policy
Hands-On Institute of Technology may occasionally update this privacy policy to reflect its business model or trainee’s feedback as well as changing legal requirements and practices.
Whenever we make a material change to our privacy policy, we will provide a prominent notice to you either by email or posting it on our website. We will provide new link for the new policy. By continuing to access and use this website, you agree to be bound by the revised privacy policy. The date this privacy policy was last revised will be displayed at the bottom of this page
Contact information
Hands-On Institute of Technology welcomes your questions or comments regarding the handling of your personal data or this privacy policy. If you believe that Hands-On Institute of Technology hasn’t complied with this privacy policy or if you have questions about this privacy policy please contact Hands-On Institute of Technology